AI Receptionist & Documentation for Eye Clinics

MantraAssist automates patient calls, cataract pre-op coordination, and clinical documentation that is built for retina, glaucoma, and cornea care

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HIPAA Secure End-to-end encrypted

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Notes Synced To EMR instantly

4 min

Avg Chart Time

99%

Code Accuracy

32

Notes Today

Diabetic retinopathy screen — OD/OS graded

Note finalized · 3 min ago

Post-op day 1 phaco — vision 20/25

Pushed to EHR · 8 min ago

Built for How Eye Care Teams Actually Operate

From pre-op coordination to post-surgery follow-ups, our platform covers it all, patient engagement, surgical readiness, insurance workflows, referrals, and revenue optimization

AI-Driven Surgical & Care Coordination

Cataract and surgical workflows run automatically: pre-op guidance, reminders, medication instructions, arrival prep. Fewer no-shows, better surgical readiness.

Real-Time Insurance & Eligibility Automation

Insurance coverage gets verified instantly. Front-desk burden drops, denials go down, and intake moves faster all through automated eligibility checks.

Referral & Deferred Patient Conversion Engine

Referral intake and triage move faster, and patients who postponed care get re-engaged through personalized reminders, turning lost opportunities into confirmed visits.

Optical, Pharmacy & Post-Visit Revenue Optimization

Automated follow-ups, refill reminders, and post-consult engagement drive in-house optical and pharmacy sales, growing per-patient lifetime value.

Plug Into Your Existing Stack

No rip-and-replace needed, it works alongside leading ophthalmology systems and FHIR-compliant EHRs and deploys quickly across multiple locations.

From Patient Intake to Revenue Capture — All in Minutes

Four intelligent steps streamline documentation, coordination, and billing — reducing admin time while improving patient experience and collections.

Capture the Visit

Start the encounter on mobile or desktop. AI records the exam ambiently, concerns, surgical discussions, and care instructions with no manual typing needed.

Activate Workflows

Structured ophthalmology notes are generated automatically. Insurance checks, surgical workflows, referrals, and pre-op reminders all trigger at the same time.

Engage & Convert

Reminders, re-engagement, care routing, optical follow-ups, and feedback collection at every visit become a retention and revenue opportunity.

Sync, Bill & Optimize

Final notes, codes, and referrals sync straight to your EHR and billing. Denials drop, duplicate work disappears, and collections speed up.

Talk to Our AI Receptionist

See how MantraAssist handles a real patient call about cataract care.

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Purpose-Built AI for Every Eye Care Workflow

From patient acquisition to surgical coordination to revenue optimization — one intelligent platform powers your entire eye care operation.

Surgical Workflow Automation

Reduce no-shows and improve readiness with pre-op guidance, reminder, & coordination.

Real-Time Insurance Verification

Instant eligibility checks that cut denials and front-desk workload.

Referral & Patient Reactivation

Convert more referrals and re-engage deferred patients automatically.

Optical & Pharmacy Growth

Drive post-visit purchases and follow-ups to increase per-patient revenue.

Smart Patient Engagement

Automated surgical reminders, medication prompts, and follow-up scheduling.

Experience & Quality Tracking

Collect feedback and monitor performance to improve patient satisfaction.

Intelligent Care Routing

Route complex cases to the right team while AI handles routine queries.

Seamless EHR & Billing Sync

Push notes, codes, and referrals directly into your systems — no duplicate entry.

The Numbers Speak for Themselves

Real metrics from eye care practices running MantraAssist in production.

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Less Charting Time

Notes get finished before providers even leave the exam room. No more documentation at home after hours.”

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Coding Accuracy

AI-suggested CPT/ICD codes match expert-audited benchmarks, fewer denials, less rework.

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More Patients Seen

Streamlined workflows let you add slots without extending clinic hours or hiring more staff.

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Avg. Note Approval

Most providers review and sign AI-drafted notes in half a minute or less.

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Patient Engagement

Automated follow-ups, reminders, and educational content keep patients connected.

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Quality Metrics

Track and improve key performance indicators with actionable insights.

What Practices Are Saying

Hear from ophthalmologists and practice managers who switched to MantraAssist.

Before 38 min

After 4 min

Chart Completion Time

89% faster

Before 14 charts

After 0 charts

End-of-Day Backlog

Eliminated

Before 12%

After 2%

Claim Denial Rate

55% increase

Before Baseline

After +$187k

Annual Revenue Lift

Per Provider

Zero after-hours charting

"I used to spend two hours every night finishing charts. Now I walk out of the clinic with everything signed — it changed my life."

Dr Zain Javaid

Glaucoma Specialist

4-min average note

"The AI nails our retina notes, including injection counts and OCT thickness values. My techs can't believe how fast the turnaround is."

Dr. Lisa Rodriguez

Retina Surgeon

$187k annual ROI

"We added 6 patient slots per day without hiring. MantraAssist basically paid for a new associate's salary in saved overhead."

Michael

Practice Manager

Frequently Asked Questions

Everything you need to know before bringing MantraAssist into your practice.

What is an AI receptionist for an eye clinic?

It answers patient calls and web inquiries around the clock, books exams and surgical consults, verifies insurance, and sends pre-op reminders. That means fewer hold times and missed calls for practices juggling routine visits alongside time-sensitive surgical scheduling.”

Does it understand sub-specialty ophthalmology terminology?

Yes. Our models are fine-tuned on retina, glaucoma, cornea, oculoplastics, neuro-ophthalmology, and pediatric encounters. It handles things like OCT layer analysis, gonioscopy grading, and IOL power calculations natively.

Which EHR systems does MantraAssist integrate with?

Production integrations exist for Nextech, ModMed (EMA), Epic Ophthalmology, Compulink, and any FHIR R4-compliant system. Integration usually takes 3–5 business days, with zero downtime.

Is the platform HIPAA compliant?

Fully. We hold SOC 2 Type II certification, sign BAAs with every customer, encrypt data at rest and in transit (AES-256 + TLS 1.3), and maintain detailed audit logs accessible from your admin dashboard.

How quickly can my practice go live?

Most single-location practices are live within two weeks. That includes EHR integration, staff onboarding, workflow customization, and a supervised soft-launch period where our team reviews the first 50 notes with you.

Will my staff need extensive training?

No. Providers typically need a single 45-minute session; technicians and front-desk staff need about 20 minutes. The interface is intentionally minimal — record, review, approve.

Can I edit AI-generated notes before they're finalized?

Absolutely. Every note is presented as an editable draft. You can tap any section to modify text, swap codes, or add addenda. Nothing is pushed to your EHR until you sign off.

What's the pricing model?

We offer flexible pricing based on practice size and usage. Most practices see ROI within the first month through time savings and increased patient throughput. Contact our sales team for a custom quote based on your specific needs.

Ready to Leave After-Hours Charting Behind?

Join the growing number of ophthalmology practices finishing notes in the exam room — not at the kitchen table.

Request a demo

Answer a couple of questions and we’ll connect you with the right team member.